Accounting Operations & Payroll Specialist

TITLE: Accounting Operations & Payroll Specialist  REPORTS TO: Accountant   LOCATION: Remote - Must be able to work U.S. Eastern Time zone (8am -5pm)  POSITION: Full-time, Occasional long hours and weekend work may be required.     Job Summary:  The Accounting Operations & Payroll Specialist supports end-to-end payroll timekeeping, vendor management, accounts payable/receivable, and state tax compliance across ADP Workforce Now, Deel, Fieldglass, Salesforce, and related systems. The role ensures accurate data entry, reconciliations, and reporting; maintains organized documentation for audits; and partners closely with HR and Finance to uphold GAAP/IFRS and regulatory requirements.  Key Responsibilities:  * Timekeeping & Payroll: Validate and enter hours; maintain earnings/deduction records; organize/distribute confidential payroll reports; administer HSA (Optum) manage reports.  * ADP/Systems: Collect consultant hours and vendor invoices; manage workflow approvals for timesheets/expenses; maintain vendor profiles; assist with 1099s and year-end payroll reporting.  * Tax Compliance: Monitor/track state tax notices; maintain records for audit; monitor Smart Compliance for Tax IDs/filings; assist with WA L&I quarterly filings and other state-level requirements.  * Accounts Payable: Maintain VMS and vendor folders; add vendor bills to accounting software/shared drives; validate payment readiness.  * Accounts Receivable: Finalize expense reports and upload to Salesforce; validate Fieldglass data; review contract billing terms; prepare/update billing schedules and reconciliations; reconcile incoming payments; maintain payment reports; perform overdue follow-ups.  * Documentation & Operations: Maintain organized OneDrive and system documentation; support day-to-day accounting operations; ensure adherence to company policies and GAAP/IFRS; handle problem-solving, research, and employee inquiries; perform additional tasks as assigned.  This is an excellent opportunity for someone who thrives in a fast-paced environment and enjoys working across multiple functions to support operational success  Qualifications:  * 2–4 years in payroll/AP/AR or accounting operations.  * Bachelor's degree in accounting, Finance, Business Administration, or equivalent.  * Experience with ADP Workforce Now, Deel, Fieldglass, Salesforce (billing/expense), and Microsoft 365 (Excel, OneDrive).  * Knowledge of state payroll/tax compliance (Smart Compliance, WA L&I), 1099 and year-end processes.  * Strong data accuracy, confidentiality, and reconciliation skills.  * Fluent in English (written and verbal).  Skills & qualities   * Communication: Clear, concise business English for reports and correspondence.   * Resilience: Ability to manage changing priorities and heavy workloads.   * Decision-Making: Strong judgment and problem-solving skills.   * Interpersonal Skills: Comfortable working with diverse internal and external stakeholders.   * Organizational Skills: Ability to manage multiple priorities effectively.   * Teamwork: Collaborative approach to achieving departmental goals.   * Process-Oriented: Adherence to established systems and compliance standards.   * Attention to Detail: Essential for accuracy and meeting deadlines.      Physical demands   Occasionally standing, walking, sitting, and lifting to 20 pounds.