Hiring: Full-Time Executive Sales Assistant - Remote - $9,600 - $14,400/yr 🚀 About the Client 🚀 🚀 Performance-driven paid social agency– helping home-service and wellness businesses grow through Meta advertising. 🏠 Specializes in premium home services– with a growing focus on the roofing niche, backed by the founder's own industry background. 📊 Full-funnel attribution– tracking results from first ad impression all the way to a closed deal. 🤖 AI-powered operations– AI agents handle daily campaign monitoring, reporting, and anomaly flags so the team can focus on strategy. 🤝 A growing roster of agency clients– a lean, founder-led team with big plans to scale and launch a new VA staffing offer. 🌟 About WeAssist 💡 🌍 Led by a Founder Who Cares– Reef Colman built WeAssist to empower individuals and create meaningful opportunities that support families. ⚡ Fast & Purposeful Recruiting– We move quickly but prioritize long-term fit, stability, and growth over just filling roles. 🌎 Connecting Global Talent– With 100+ outsourced professionals and growing, we link top talent worldwide with thriving US businesses. ❤️ Giving Back Matters– From building schools to feeding the homeless, we believe true success means making a difference. 🤝 An Inclusive & Thriving Culture– Your skills and unique gifts matter. We create an environment where outsourced professionals don't just work—they grow. ⚒️ Key Responsibilities of the Executive Sales Assistant 📝 💼 Sales Support, Lead Nurturing & Pipeline Management 📅 Calendar & High-Touch Appointment Management 🤖 AI Tools & Workflow Automation Oversight 💬 Client Success & Communication Support ⚙️ Internal Operations & Team Coordination 🌱 Special Projects & Future Initiatives Additional Information: Review this Doc first! How to Prepare for the Recruiting Process - - https://docs.google.com/document/d/1tCWNqlU4gNG4nQaEeo5iSKNB8A8X7xAlVCMDvZwkdDk/edit?tab=t.0#heading=h.gt6n5ybw2ujb 📢 Why Are They Hiring an Executive Sales Assistant? 🏢 Our client, a fast-growing Meta ads agency, is hiring an Executive Sales Assistant to take the administrative, operational, and repetitive work off the founder's plate—inbox, calendar, lead confirmations, CRM updates, proposals, recaps, and follow-ups—so he can focus on sales strategy, marketing, and scaling the business. You'll be the human touch behind a highly automated sales engine: monitoring and refining AI systems while personally confirming appointments, crafting sales-driven recaps, and making sure no lead or client falls through the cracks. If you're an AI-savvy, high-energy, and proactive assistant who enjoys driving sales momentum and bringing structure to a fast-moving agency—this role could be a great fit for you. ✨ ✅ Qualifications: Must-Haves: - 🤖 AI-Driven Mindset (Non-Negotiable)– You use AI tools like ChatGPT, Claude, or Grok daily as an essential part of your workflow. - 🎯 Agency Operations / Executive Assistant Experience– Proven background in a fast-paced agency environment, preferably digital marketing, lead generation, or Meta ads. - ✍️ Strong English Communication– Exceptional written and verbal skills with a warm, professional, and articulate tone for client and lead interactions. - 📈 Sales Acumen– Understands pipeline dynamics, sales psychology, follow-ups, lead urgency, and sales lingo. - 🔥 High Follow-Through & Proactivity– Works independently and gets things done without constant reminders or hand-holding. - 📋 CRM Experience– Hands-on experience with GoHighLevel or a comparable CRM. Nice-to-Haves: - 📣 Meta Ads Manager Familiarity– Able to read basic campaign reporting metrics. - 📝 AI Note-Taking Tools– Experience with Fathom or similar tools. - 🌐 Funnels & Web Forms– Familiarity with custom-coded funnels and web forms. - 🏠 Home Services / Roofing Niche Experience– Background supporting home services or roofing businesses, or experience co-founding a small agency, is a plus. Responsibilities of the Executive Sales Assistant: Your responsibilities include: - 💼 Sales Support, Lead Nurturing & Pipeline Management - Review discovery and sales call recordings to extract business context, key pain points, and pitch specifics for call briefs - Draft and send tailored, sales-driven post-call recap emails and customized proposals right after sales calls - Use the founder's custom agreement framework (growth plans, deliverables, tiered pricing, e-signatures, payment links, and pre-filled onboarding forms) to enable seamless client sign-offs - Conduct pre-call prospect research using public sources (current Meta ads, business age, revenue model, operations) and prepare executive briefs - Manage lead pipelines, contact tagging, and deal stages in GoHighLevel and internal tracking systems - Log call recaps, lead statuses, deal stages, and next steps in the CRM after every sales interaction - Follow up with inbound leads and unclosed prospects, sharing nurture materials and...