Translation Document Specialist (Accessibility & Formatting)
Alexa Translations • Remote
<span style="font-size:12pt;"><span style="line-height:normal;"><span style="font-family:Aptos, sans-serif;"><b><span style="font-size:9pt;"><span style="font-family:Arial, sans-serif;"><span style="color:#000000;">About Alexa Translations</span></span></span></b></span></span></span><br><span style="font-size:12pt;"><span style="line-height:normal;"><span style="font-family:Aptos, sans-serif;"><span style="font-size:9pt;"><span style="font-family:Arial, sans-serif;"><span style="color:#000000;">Alexa Translations provides A.I.-powered translations for the largest and most prestigious legal, financial, and government institutions. Our unique combination of advanced technology and professionally certified translators deliver tailored solutions with unparalleled quality. Thanks to over two decades of award-winning client success, you can rely on us as a true extension of your team.</span></span></span></span></span></span><br><span style="font-size:12pt;"><span style="line-height:normal;"><span style="font-family:Aptos, sans-serif;"><b><span style="font-size:9pt;"><span style="font-family:Arial, sans-serif;"><span style="color:#000000;">Our core values: </span></span></span></b></span></span></span><ul style="margin-bottom:11px;"><li style="margin-bottom:11px;"><span style="font-size:12pt;"><span style="line-height:normal;"><span><span style="font-family:Aptos, sans-serif;"><span style="font-size:9pt;"><span style="font-family:Arial, sans-serif;"><span style="color:#000000;">Innovation</span></span></span></span></span></span></span></li><li style="margin-bottom:11px;"><span style="font-size:12pt;"><span style="line-height:normal;"><span><span style="font-family:Aptos, sans-serif;"><span style="font-size:9pt;"><span style="font-family:Arial, sans-serif;"><span style="color:#000000;">Dedication</span></span></span></span></span></span></span></li><li style="margin-bottom:11px;"><span style="font-size:12pt;"><span style="line-height:normal;"><span><span style="font-family:Aptos, sans-serif;"><span style="font-size:9pt;"><span style="font-family:Arial, sans-serif;"><span style="color:#000000;">Fanatical commitment to quality and service</span></span></span></span></span></span></span></li><li style="margin-bottom:11px;"><span style="font-size:12pt;"><span style="line-height:normal;"><span><span style="font-family:Aptos, sans-serif;"><span style="font-size:9pt;"><span style="font-family:Arial, sans-serif;"><span style="color:#000000;">Resourcefulness</span></span></span></span></span></span></span></li><li style="margin-bottom:11px;"><span style="font-size:12pt;"><span style="line-height:normal;"><span><span style="font-family:Aptos, sans-serif;"><span style="font-size:9pt;"><span style="font-family:Arial, sans-serif;"><span style="color:#000000;">Collaboration</span></span></span></span></span></span></span></li></ul><span style="font-size:12pt;"><span style="line-height:normal;"><span style="font-family:Aptos, sans-serif;"><b><span style="font-size:9pt;"><span style="font-family:Arial, sans-serif;"><span style="color:#000000;">About the role<br>please note this is a remote work from home position</span></span></span></b></span></span></span><br><span style="font-size:12pt;"><span style="line-height:normal;"><span style="font-family:Aptos, sans-serif;"><span style="font-size:9pt;"><span style="font-family:Arial, sans-serif;"><span style="color:#000000;">The Document Specialist – Accessibility & Formatting supports the preparation and formatting of translated documents to ensure they are <b>structurally sound, accessibility-aware, and visually accurate</b>.</span></span></span></span></span></span><br><span style="font-size:12pt;"><span style="line-height:normal;"><span style="font-family:Aptos, sans-serif;"><span style="font-size:9pt;"><span style="font-family:Arial, sans-serif;"><span style="color:#000000;">This role focuses on <b>document structure, accessibility support (AODA/WCAG), and layout/formatting</b>, working closely with Project Managers and linguists to reduce manual effort, prevent file-related risks, and support high-quality deliverables across common business formats (Word, PowerPoint, Excel, PDF).</span></span></span></span></span></span><br><span style="font-size:12pt;"><span style="line-height:normal;"><span style="font-family:Aptos, sans-serif;"><span style="font-size:9pt;"><span style="font-family:Arial, sans-serif;"><span style="color:#000000;">This is <b>not</b> a localization engineering or creative design role.</span></span></span></span></span></span><br><span style="font-size:12pt;"><span style="line-height:normal;"><span style="font-family:Aptos, sans-serif;"><b><span style="font-size:9pt;"><span style="font-family:Arial, sans-serif;"><span style="color:#000000;">Key Responsibilities</span></span></span></b></span></span></span><br><span style="font-size:12pt;"><span style="line-height:normal;"><span style="font-family:Aptos, sans-serif;"><b><span style="font-size:9pt;"><span style="font-family:Arial, sans-serif;"><span style="color:#000000;">Document preparation & structure</span></span></span></b></span></span></span><ul style="margin-bottom:11px;"><li style="margin-bottom:11px;"><span style="font-size:12pt;"><span style="line-height:normal;"><span><span style="font-family:Aptos, sans-serif;"><span style="font-size:9pt;"><span style="font-family:Arial, sans-serif;"><span style="color:#000000;">Prepare and clean source files for translation in <b>Phrase</b></span></span></span></span></span></span></span></li><li style="margin-bottom:11px;"><span style="font-size:12pt;"><span style="line-height:normal;"><span><span style="font-family:Aptos, sans-serif;"><span style="font-size:9pt;"><span style="font-family:Arial, sans-serif;"><span style="color:#000000;">Ensure proper document structure (headings, lists, tables, headers/footers)</span></span></span></span></span></span></span></li><li style="margin-bottom:11px;"><span style="font-size:12pt;"><span style="line-height:normal;"><span><span style="font-family:Aptos, sans-serif;"><span style="font-size:9pt;"><span style="font-family:Arial, sans-serif;"><span style="color:#000000;">Apply and advise on CAT filters and settings to preserve structure and minimize rework</span></span></span></span></span></span></span></li></ul><span style="font-size:12pt;"><span style="line-height:normal;"><span style="font-family:Aptos, sans-serif;"><b><span style="font-size:9pt;"><span style="font-family:Arial, sans-serif;"><span style="color:#000000;">Accessibility support (AODA / WCAG)</span></span></span></b></span></span></span><ul style="margin-bottom:11px;"><li style="margin-bottom:11px;"><span style="font-size:12pt;"><span style="line-height:normal;"><span><span style="font-family:Aptos, sans-serif;"><span style="font-size:9pt;"><span style="font-family:Arial, sans-serif;"><span style="color:#000000;">Support accessibility-aware document handling aligned with <b>AODA and WCAG 2.1 / 2.2</b></span></span></span></span></span></span></span></li><li style="margin-bottom:11px;"><span style="font-size:12pt;"><span style="line-height:normal;"><span><span style="font-family:Aptos, sans-serif;"><span style="font-size:9pt;"><span style="font-family:Arial, sans-serif;"><span style="color:#000000;">Verify and preserve reading order, semantic structure, table headers, hyperlinks, and language metadata</span></span></span></span></span></span></span></li><li style="margin-bottom:11px;"><span style="font-size:12pt;"><span style="line-height:normal;"><span><span style="font-family:Aptos, sans-serif;"><span style="font-size:9pt;"><span style="font-family:Arial, sans-serif;"><span style="color:#000000;">Support accessible deliverables in Word, PowerPoint, and tagged PDF</span></span></span></span></span></span></span></li><li style="margin-bottom:11px;"><span style="font-size:12pt;"><span style="line-height:normal;"><span><span style="font-family:Aptos, sans-serif;"><span style="font-size:9pt;"><span style="font-family:Arial, sans-serif;"><span style="color:#000000;">Run basic accessibility checks (e.g. Acrobat / PAC tools) and flag issues for remediation</span></span></span><br><span style="font-size:9pt;"><span style="font-family:Arial, sans-serif;"><i><span style="color:#000000;">(This role supports accessibility compliance but does not provide legal certification.)</span></i></span></span></span></span></span></span></li></ul><span style="font-size:12pt;"><span style="line-height:normal;"><span style="font-family:Aptos, sans-serif;"><b><span style="font-size:9pt;"><span style="font-family:Arial, sans-serif;"><span style="color:#000000;">Formatting & layout</span></span></span></b></span></span></span><ul style="margin-bottom:11px;"><li style="margin-bottom:11px;"><span style="font-size:12pt;"><span style="line-height:normal;"><span><span style="font-family:Aptos, sans-serif;"><span style="font-size:9pt;"><span style="font-family:Arial, sans-serif;"><span style="color:#000000;">Format translated documents to ensure clean reflow and consistency with source layout</span></span></span></span></span></span></span></li><li style="margin-bottom:11px;"><span style="font-size:12pt;"><span style="line-height:normal;"><span><span style="font-family:Aptos, sans-serif;"><span style="font-size:9pt;"><span style="font-family:Arial, sans-serif;"><span style="color:#000000;">Address layout issues such as text overflow, tables, pagination, and spacing</span></span></span></span></span></span></span></li><li style="margin-bottom:11px;"><span style="font-size:12pt;"><span style="line-height:normal;"><span><span style="font-family:Aptos, sans-serif;"><span style="font-size:9pt;"><span style="font-family:Arial, sans-serif;"><span style="color:#000000;">Perform light IDML / InDesign fixes where required (non-creative)</span></span></span></span></span></span></span></li></ul><span style="font-size:12pt;"><span style="line-height:normal;"><span style="font-family:Aptos, sans-serif;"><b><span style="font-size:9pt;"><span style="font-family:Arial, sans-serif;"><span style="color:#000000;">Post-translation support</span></span></span></b></span></span></span><ul style="margin-bottom:11px;"><li style="margin-bottom:11px;"><span style="font-size:12pt;"><span style="line-height:normal;"><span><span style="font-family:Aptos, sans-serif;"><span style="font-size:9pt;"><span style="font-family:Arial, sans-serif;"><span style="color:#000000;">Support Project Managers by reviewing re-exported translated files for structural, layout, or accessibility risks</span></span></span></span></span></span></span></li><li style="margin-bottom:11px;"><span style="font-size:12pt;"><span style="line-height:normal;"><span><span style="font-family:Aptos, sans-serif;"><span style="font-size:9pt;"><span style="font-family:Arial, sans-serif;"><span style="color:#000000;">Identify issues and recommend corrective actions to reduce downstream rework</span></span></span></span></span></span></span></li></ul><span style="font-size:12pt;"><span style="line-height:normal;"><span style="font-family:Aptos, sans-serif;"><b><span style="font-size:9pt;"><span style="font-family:Arial, sans-serif;"><span style="color:#000000;">Collaboration & process improvement</span></span></span></b></span></span></span><ul style="margin-bottom:11px;"><li style="margin-bottom:11px;"><span style="font-size:12pt;"><span style="line-height:normal;"><span><span style="font-family:Aptos, sans-serif;"><span style="font-size:9pt;"><span style="font-family:Arial, sans-serif;"><span style="color:#000000;">Work closely with Project Managers to reduce manual document handling</span></span></span></span></span></span></span></li><li style="margin-bottom:11px;"><span style="font-size:12pt;"><span style="line-height:normal;"><span><span style="font-family:Aptos, sans-serif;"><span style="font-size:9pt;"><span style="font-family:Arial, sans-serif;"><span style="color:#000000;">Contribute to best practices, templates, and documentation related to document handling and accessibility</span></span></span></span></span></span></span></li></ul><span style="font-size:12pt;"><span style="line-height:normal;"><span style="font-family:Aptos, sans-serif;"><b><span style="font-size:9pt;"><span style="font-family:Arial, sans-serif;"><span style="color:#000000;">Required Qualifications</span></span></span></b></span></span></span><ul style="margin-bottom:11px;"><li style="list-style-type:none;"><ul style="list-style-type:disc;"><li style="margin-bottom:11px;"><span style="font-size:12pt;"><span style="line-height:normal;"><span><span style="font-family:Aptos, sans-serif;"><span style="font-size:9pt;"><span style="font-family:Arial, sans-serif;"><span style="color:#000000;">3+ years of experience in document handling, DTP, or similar roles within the translation or localization industry</span></span></span></span></span></span></span></li><li style="margin-left:8px;"><span style="font-size:11pt;"><span style="line-height:115%;"><span style="font-family:Arial, sans-serif;"><b>Professional proficiency in French and English (spoken and written)</b></span></span></span></li><li style="margin-left:8px;"><span style="font-size:11pt;"><span style="line-height:115%;"><span style="font-family:Arial, sans-serif;"><b>Plus, Fluency in Arabic or Chinese </b></span></span></span></li><li style="margin-bottom:11px;"><span style="font-size:12pt;"><span style="line-height:normal;"><span><span style="font-family:Aptos, sans-serif;"><span style="font-size:9pt;"><span style="font-family:Arial, sans-serif;"><span style="color:#000000;">Strong hands-on experience with Microsoft Word, PowerPoint, Excel, and PDF workflows</span></span></span></span></span></span></span></li><li style="margin-bottom:11px;"><span style="font-size:12pt;"><span style="line-height:normal;"><span><span style="font-family:Aptos, sans-serif;"><span style="font-size:9pt;"><span style="font-family:Arial, sans-serif;"><span style="color:#000000;">Experience working with CAT tools (Phrase preferred)</span></span></span></span></span></span></span></li><li style="margin-bottom:11px;"><span style="font-size:12pt;"><span style="line-height:normal;"><span><span style="font-family:Aptos, sans-serif;"><span style="font-size:9pt;"><span style="font-family:Arial, sans-serif;"><span style="color:#000000;">Working knowledge of AODA and WCAG accessibility principles</span></span></span></span></span></span></span></li><li style="margin-bottom:11px;"><span style="font-size:12pt;"><span style="line-height:normal;"><span><span style="font-family:Aptos, sans-serif;"><span style="font-size:9pt;"><span style="font-family:Arial, sans-serif;"><span style="color:#000000;">Strong attention to detail and ability to explain technical issues clearly</span></span></span></span></span></span></span></li><li style="margin-bottom:11px;"><span style="font-size:12pt;"><span style="line-height:normal;"><span><span style="font-family:Aptos, sans-serif;"><span style="font-size:9pt;"><span style="font-family:Arial, sans-serif;"><span style="color:#000000;">Experience supporting accessibility in regulated or public-sector environments</span></span></span></span></span></span></span></li><li style="margin-bottom:11px;"><span style="font-size:12pt;"><span style="line-height:normal;"><span><span style="font-family:Aptos, sans-serif;"><span style="font-size:9pt;"><span style="font-family:Arial, sans-serif;"><span style="color:#000000;">Familiarity with IDML / InDesign (production level)</span></span></span></span></span></span></span></li><li style="margin-bottom:11px;"><span style="font-size:12pt;"><span style="line-height:normal;"><span><span style="font-family:Aptos, sans-serif;"><span style="font-size:9pt;"><span style="font-family:Arial, sans-serif;"><span style="color:#000000;">Experience in AI + human translation workflows</span></span></span></span></span></span></span></li></ul></li></ul><span style="font-size:12pt;"><span style="line-height:normal;"><span style="font-family:Aptos, sans-serif;"><b><span style="font-size:9pt;"><span style="font-family:Arial, sans-serif;"><span style="color:#000000;">Benefits & Perks You’ll Love:</span></span></span></b></span></span></span><ul style="margin-bottom:11px;"><li style="list-style-type:none;"><ul style="list-style-type:disc;"><li style="margin-bottom:11px;"><span style="font-size:12pt;"><span style="line-height:normal;"><span><span style="font-family:Aptos, sans-serif;"><span style="font-size:9pt;"><span style="font-family:Arial, sans-serif;"><span style="color:#000000;">Comprehensive Health Insurance: Including vision, dental, complementary therapies, and support for your overall well-being.</span></span></span></span></span></span></span></li><li style="margin-bottom:11px;"><span style="font-size:12pt;"><span style="line-height:normal;"><span><span style="font-family:Aptos, sans-serif;"><span style="font-size:9pt;"><span style="font-family:Arial, sans-serif;"><span style="color:#000000;">Your Birthday Off: We celebrate your special day!</span></span></span></span></span></span></span></li><li style="margin-bottom:11px;"><span style="font-size:12pt;"><span style="line-height:normal;"><span><span style="font-family:Aptos, sans-serif;"><span style="font-size:9pt;"><span style="font-family:Arial, sans-serif;"><span style="color:#000000;">6 Personal/Sick Days: Take the time you need for your health or life’s unexpected moments.</span></span></span></span></span></span></span></li><li style="margin-bottom:11px;"><span style="font-size:12pt;"><span style="line-height:normal;"><span><span style="font-family:Aptos, sans-serif;"><span style="font-size:9pt;"><span style="font-family:Arial, sans-serif;"><span style="color:#000000;">Work-Ready Equipment: Get the tools you need to succeed, provided upon request.</span></span></span></span></span></span></span></li><li style="margin-bottom:11px;"><span style="font-size:12pt;"><span style="line-height:normal;"><span><span style="font-family:Aptos, sans-serif;"><span style="font-size:9pt;"><span style="font-family:Arial, sans-serif;"><span style="color:#000000;">Remote Work Model </span></span></span></span></span></span></span></li><li style="margin-bottom:11px;"><span style="font-size:12pt;"><span style="line-height:normal;"><span><span style="font-family:Aptos, sans-serif;"><span style="font-size:9pt;"><span style="font-family:Arial, sans-serif;"><span style="color:#000000;">Learning & Growth Opportunities: Training and resources tailored to your role and department.</span></span></span></span></span></span></span></li><li style="margin-bottom:11px;"><span style="font-size:12pt;"><span style="line-height:normal;"><span><span style="font-family:Aptos, sans-serif;"><span style="font-size:9pt;"><span style="font-family:Arial, sans-serif;"><span style="color:#000000;">Supportive & Collaborative Team Culture: Work alongside team members who genuinely have your back</span></span></span></span></span></span></span></li><li style="margin-bottom:11px;"><span style="font-size:12pt;"><span style="line-height:normal;"><span><span style="font-family:Aptos, sans-serif;"><span style="font-size:9pt;"><span style="font-family:Arial, sans-serif;"><span style="color:#000000;">Team Recognition & Action Awards: Celebrate wins and contributions in meaningful ways.</span></span></span></span></span></span></span></li><li style="margin-bottom:11px;"><span style="font-size:12pt;"><span style="line-height:normal;"><span><span style="font-family:Aptos, sans-serif;"><span style="font-size:9pt;"><span style="font-family:Arial, sans-serif;"><span style="color:#000000;">Employee Referral Program: Earn rewards for bringing amazing talent to our team.</span></span></span></span></span></span></span></li></ul></li></ul><span style="font-size:12pt;"><span style="line-height:normal;"><span style="font-family:Aptos, sans-serif;"><span style="font-size:9pt;"><span style="font-family:Arial, sans-serif;"><span style="color:#000000;">#Li-remote</span></span></span></span></span></span><br><br>